THE GREAT QUOTE DEBATE IN SCOPING: HOW TO HANDLE QUOTATION MARKS

by

Quotation marks are a cornerstone of written language, but in the court reporting industry, they’re more than just punctuation—they’re a tool for clarity, accuracy, and integrity. The seemingly simple act of quoting a witness or a document can spark heated debates among court reporters and scopists alike. Why? Because their ultimate responsibility is to uphold the accuracy of the record while ensuring that anyone reading a transcript fully understands the context.

In this post, we’ll explore the most common debates surrounding quotation marks, examine guidance from industry experts, and summarize the essential rules that every court reporter and scopist should know. Whether you’re a student of the Complete Scoping Course by Scoping International or a seasoned professional, this guide will help you navigate the complexities of quoting in legal transcripts.

Why Quotation Marks Matter as a Scopist

In the legal field, words carry weight. Misplaced punctuation can alter meaning, create confusion, or even affect the outcome of a case. Court reporters—and by extension, scopists—must carefully consider when to use quotation marks to represent the words of witnesses, attorneys, and documents accurately.

The debate around quotation marks largely stems from the reporter’s responsibility to maintain a precise and unambiguous record. While everyday writing uses quotation marks to indicate speech or highlight a term, court reporting is about clarity, context, and trustworthiness. A properly placed quote can eliminate ambiguity and guide readers through complex testimony without misrepresenting the speaker.

Debate #1: Quoting a Witness Recounting a Conversation

One of the most common debates in court reporting is whether you can use quotation marks when a witness is recounting a conversation they had with someone else. Some reporters hesitate to use quotation marks in these cases because they were not present for the conversation or there is no recording to verify the exact wording.

Industry Guidance

  • Morson (1997): “…remember that the witness is sworn to tell the truth, and this is the witness’s account of who said what. Use quotation marks as much as possible for clarity.”
  • Wakeman Wells (2011): “If the criterion were simply that we cannot prove someone really said something, then nothing would ever be quoted. Since it is virtually impossible to relate a conversation and remember the exact words used, particularly in reporting when testimony often comes up considerably after the fact, it is necessary to use different criteria. So we will use this criterion: Are these the exact words you would use if you were talking face to face with someone? If so, they are quoted. If not, they are not quoted.”

Key takeaway: Quotation marks are used for clarity, not to guarantee the truthfulness or accuracy of a witness’s statement.

Example in Practice
  • Without quotation marks:
    Q. Did you say outright I don’t pay taxes?
  • With quotation marks:
    Q. Did you say outright, “I don’t pay taxes”?

Notice how quotation marks immediately clarify the speaker’s words and intent. The first one could be misread as the witness accused the attorney of not paying taxes.

Cap and Comma Preference

Many reporters prefer to use the “cap and comma” method in order to avoid the possibility of being accused of ensuring the truthfulness of the comments by using quotation marks.  (If this has actually ever happened, please let us know in the comments below!)

While using the “cap and comma” method is ALWAYS appropriate and correct when you’re not sure where a quote begins or ends, according to industry authorities, using quotation marks appropriately clarifies the meaning and aids in readability of the transcript.

Scopist Tip: Always follow the court reporter’s preference consistently.

Debate #2: Quoting Thoughts or Wishes

Should you quote unspoken thoughts or wishes? Industry authorities disagree:

  • Morson (1997): Generally, do not use quotation marks for unspoken thoughts; capitalize the first word instead.
  • Wakeman Wells (2011): If the thoughts are the exact words the person would use in conversation, they can be quoted.

Practical Advice: Pick a method and remain consistent.

Debate #3: Quoting Misread or Faulty Documents

What happens when documents are read incorrectly into the record or the original document contains errors?

  • Morson (1997): Quote the document exactly as it appears, including errors.
  • Armstrong (1996): Some reporters replicate errors; others correct spellings.

Expert Perspective

Jim Barker (2014) explains:

“When a reporter quotes a speaker who is reading from a document, the reporter is not quoting the words in the document; the reporter is quoting the speaker’s words. Reporters are not responsible for verifying the accuracy of quotations offered by a speaker. Quotation marks indicate ‘this is what the speaker said.’”

Many reporters also include disclaimers for misreads or provide a note at the beginning of the transcript clarifying that the transcript reflects the words as spoken.

Basic Rules for Proper Quotation Usage

  1. Documents Read into the Record:
    • Use quotation marks.
    • Use single quotation marks for quotes within quotes.
    • For multi-paragraph quotes, close quotation marks only at the end of the final paragraph.
  2. Direct Quotes:
    • Use commas to separate the quote from the attribution.
    • Example: She said, “If I had a penny for every time I’ve heard that excuse.”
  3. Indirect Quotes:
    • Do not use quotation marks when the words are NOT what was said face to face.
    • Example: She said that I could meet her on Tuesday.
  4. Titles:
    • Example: The document is titled “Minutes of Meeting.”
  5. Defined or Discussed Words:
    • Example: How would you define “occasionally”?

Punctuation Rules with Quotation Marks (American English)

  • Period: Inside the quotation mark.
  • Comma: Inside the quotation mark.
  • Semicolon: Outside the quotation mark.
  • Question Mark: Inside if part of the quote; outside if part of the sentence.
  • Bonus: Quotation marks do not indicate tone in legal transcripts.

Example:
A. She said it was “done.”

  • The court reporter cannot interpret tone—quotation marks only indicate what was said.

Commonly Confused Terms

  • Paraphrase:  Not exactly quoting a document or what was said, but loosely summing up in your own words.
  • Direct Quote: The term often used in the court reporting industry, though, more accurately, we should use “direct discourse,” as Wakeman Wells does. Quotation marks would be used here when the person is recounting what they said or would have said if they were face to face. Often lead-in words such as “she said” are used.  The quote is set off with a comma.
  • Indirect Quote: Or “indirect discourse” is used when the person is recounting what was said from the listener’s point of view, often changing the pronoun form and verb tense.

Key Takeaways

  • Quotation marks are about clarity and context, not about the truthfulness of the statement.
  • Follow the court reporter’s preference consistently.
  • Understanding debates around quoting conversations, thoughts, and documents strengthens editorial knowledge.
  • Choose a style (“cap and comma” or quotation marks) and apply it consistently.
  • Keep punctuation rules and distinctions between direct, indirect, and paraphrased quotes in mind.

To End the Great Debate

The “Great Quote Debate” shows that punctuation is never just about rules—it’s about responsibility, clarity, and professional judgment. Whether quoting a witness, an internal thought, or a misread document, the goal is to produce a transcript that is accurate, readable, and faithful to the record.

For deeper training, Scoping International’s the Complete Scoping Course includes a comprehensive module on quotation marks with real-world examples, ensuring you’re fully equipped to handle every quoting scenario confidently.

AI AND SCOPING: FRIEND, FOE, OR JUST A TOOL?

by

The AI Question in Scoping

Artificial intelligence (AI) is everywhere,  from the phones in our pockets to the software shaping our workdays. Whether you’re dictating a message, running spellcheck, or letting your calendar auto-schedule, you’re already using AI in ways you might not even notice.

But in the world of court reporting and scoping, the question feels a little more loaded:
Should scopists use AI, and if so, how far is too far?

It’s a debate that’s growing louder across the industry. Some court reporters are wary, concerned about accuracy and professionalism. Others are curious, exploring how AI might help streamline repetitive tasks or support growing workloads.

Let’s unpack the conversation, and look at how scopists can approach AI with both curiosity and care.

What We Mean by “AI”

When we talk about AI in the context of scoping, it’s important to clarify what we actually mean.
AI doesn’t always mean robots transcribing your audio or machines taking over your job.

In fact, many scopists are already using AI tools without labeling them as such.

Common AI Tools You Might Already Be Using

  • ChatGPT or Gemini – brainstorming phrasing trying to comprehend complex sentences, or generating client emails.
  • Grammarly or ProWritingAid – catching grammar inconsistencies and polishing tone.
  • Notion AI or ClickUp AI – summarizing notes, organizing client details, or creating task lists from plain text.

These tools don’t replace the scopist’s expertise,  they simply make certain parts of the process faster and more efficient.

AI, in its simplest form, is a productivity partner. But that doesn’t mean there aren’t risks or responsibilities involved.

AI and the Scopist

If you’ve heard court reporters express hesitation or frustration about AI, their concerns come from a real place.

Accuracy, trust, and professionalism are the cornerstones of this industry,  and AI, by nature, can sometimes blur those lines.

Top Concerns About AI in Scoping

  1. Loss of Accuracy
    AI doesn’t understand nuance, context, or tone like a trained scopist. It might misinterpret legal phrasing or miss industry-specific shorthand.
  2. Erosion of Trust
    Reporters rely on scopists for human judgment, the ability to interpret meaning and make editorial decisions. Machine-assisted work can sometimes feel “cold” or mechanical.
  3. Risk to Reputation
    Submitting AI-edited transcripts without proper human review can damage credibility and professional relationships.

The truth? AI can make mistakes faster than any human ever could. Without oversight, what feels like a shortcut could create weeks of cleanup work.

Where AI Can Help (Without Replacing You)

Used thoughtfully, AI can support scopists by simplifying admin tasks and creative problem-solving — not by replacing skill or judgment.

Smart, Ethical Ways to Use AI in Scoping

  1. Brainstorming Phrasing and Word Choice
    When a sentence doesn’t sound right, AI can explain what the speaker might have said or been trying to say when audio has failed.
  2. Drafting Client Communications
    From reminder emails to preference questions, AI can help you write faster and stay consistent with your tone.
  3. Organizing Client Preferences
    Tools like Notion or Airtable can summarize notes, update client style sheets, or track recurring feedback.
  4. Reducing Administrative Work
    AI-powered schedulers, task managers, and note-takers can automate repetitive logistics so you can focus on transcripts.

When AI supports your process, not replaces it, it becomes a time-saving partner in your workflow.

Best Practices for Scopists Considering AI

If you’re curious about bringing AI into your workflow, the key is to do it responsibly.

Four Principles to Keep You on Track

  1. Always Human-Review the Final Transcript
    No matter what AI helps you with, the final product should always pass through a skilled human eye.
  2. Be Transparent with Clients
    Many reporters appreciate knowing what tools you use,  especially if it improves efficiency without sacrificing quality.
  3. Use AI for Efficiency, Not Accuracy
    AI can help you save time and stay organized, but you are the expert when it comes to context, tone, and detail.
  4. Keep Learning
    The tech landscape is changing fast. Staying informed ensures you can adapt and remain competitive.

The Future of AI in Scoping

The conversation around AI in scoping is still unfolding. As tools become more sophisticated, we’ll likely see even more ways to integrate them safely and creatively.

Imagine AI that flags inconsistencies, suggests phrasing that might be what’s being said when audio fails, or tracks client-specific preferences automatically. That future isn’t far off.

But no matter how advanced the tools get, the human touch will remain essential.
A scopist’s intuition,  understanding tone, cadence, and the subtle rhythm of human speech, can’t be replicated.

That’s why AI should support, not substitute, the people who make transcripts truly shine.

Friend, Foe, or Just a Tool?

AI isn’t the enemy, but it isn’t a savior either. It’s simply a tool, and its value depends on how you use it.

For scopists, the opportunity lies in balance:
? Use AI to streamline, not substitute.
? Embrace innovation, but guard your craftsmanship.
? Experiment, but always lead with integrity and skill.

AI isn’t going anywhere — so the real question isn’t if you’ll use it, but how you’ll use it.

So what do you think?

Is AI your friend, your foe, or just another tool in your kit?
Share your experiences and insights,  the future of scoping might just depend on the conversation we start today.

BREAKS THAT BOOST: HOW 5 MINUTES AWAY CAN IMPROVE TRANSCRIPT ACCURACY

by

Scopists are masters of focus. You dive into a transcript, headphones on, fingers flying, and before you know it, hours have passed. While this deep concentration is a strength, it often comes at a cost: mental fatigue, eye strain, stiff shoulders, and, perhaps most importantly, an increased risk of errors.

The truth is that staying glued to the screen doesn’t always lead to higher productivity. In fact, research shows that strategically stepping away for even a few minutes can sharpen your accuracy, reduce mistakes, and help you finish work faster. In this article, we’ll explore why breaks matter, how to reset in just five minutes, and the science behind why these mini-pauses are worth building into your day.

WHY BREAKS MATTER

Mental Fatigue and Accuracy

Scoping is highly detail-oriented work. Every word, every punctuation mark, every formatting choice matters. But like any muscle, the brain tires after extended periods of concentration. When mental fatigue sets in, attention slips. The result? Small errors that you might have caught earlier in the day start to slip through.

Think about the last time you pushed through a long session without pausing. Did you notice yourself rereading lines, rewinding audio more often, or second-guessing decisions? That’s fatigue showing up in your workflow. Breaks serve as a reset button, giving your brain a chance to recover and return to the task with fresh energy.

Physical Strain

The body tells the same story. Hours of sitting can lead to back, neck, and shoulder pain. Staring at a screen strains your eyes, making it harder to notice subtle mistakes. Over time, this doesn’t just affect accuracy, it impacts your overall health and ability to work sustainably. A five-minute break helps combat these physical stressors before they build up.

THE 5-MINUTE RESET

One of the best things about breaks is that they don’t need to be long or elaborate. Just five minutes is enough to recharge your brain and body. Here are a few practical resets that fit seamlessly into a scopist’s day:

  • Stretch it out: A simple yoga pose, a shoulder roll, or standing to touch your toes gets blood flowing and relieves muscle tension.
  • Step outside: Even a quick walk to the mailbox or a few breaths of fresh air can lift your energy and mood.
  • Hydrate: Refilling your water glass gives you a natural pause and keeps you alert.
  • Deep breathing: Close your eyes, inhale slowly through your nose, and exhale through your mouth. A few rounds of mindful breathing can calm stress and sharpen focus.

The key is intentionality. These are not wasted minutes, they are investments in productivity and accuracy.

PROOF IT WORKS

Backed by Research

Cognitive science backs up what many scopists have discovered through experience: breaks improve performance. Studies on workplace productivity show that people who take regular, brief breaks maintain higher levels of accuracy and efficiency over longer stretches of time compared to those who power through without pause.

The Pomodoro Technique, a popular time management method, is built on this principle. By working in focused sprints (typically 25 minutes) followed by short breaks, people can maintain concentration without burning out. The structure prevents fatigue from undercutting accuracy.

A Scopist’s Perspective

For scopists, the benefits are clear and immediate. Fresh eyes catch errors that tired ones miss. A quick reset helps maintain consistency throughout long transcripts. The difference might be just a few minutes, but the payoff shows up in cleaner edits, fewer rewinds, and greater confidence in your finished work.

Heidi, a scopist and cofounder of Scoping International, shares:

“I used to push through long stretches without moving, and by the end of the day, I was exhausted and frustrated. Once I started using the Pomodoro Technique, working for 25 minutes and then taking a short break, I noticed my accuracy went up. I caught things I would have missed before. Plus, I didn’t feel drained at the end of the day. Those little breaks make a huge difference.”

BUILDING BREAKS INTO YOUR ROUTINE

Experiment with Timing

Everyone’s rhythm is different. Some scopists may find that a 5-minute break every 30 minutes works best, while others prefer longer sessions with fewer pauses. The key is to experiment and notice when your focus starts to slip. That’s your signal to step away.

Set Reminders

It’s easy to lose track of time while immersed in a transcript. Tools like phone alarms, calendar notifications, or productivity apps can nudge you to take breaks before fatigue sets in.

Shift Your Mindset

Many scopists feel guilty for stepping away, as if breaks are unproductive. In reality, they are the opposite. By preventing errors and improving efficiency, breaks save you time in the long run. Think of them as part of your workflow, not a disruption to it.

BREAKS ARE NECESSARY TO RESET YOUR FOCUS

Breaks aren’t a luxury for scopists, they’re a necessity. Just five minutes of intentional rest can reset your focus, sharpen your accuracy, and protect your health. Instead of pushing through fatigue, experiment with integrating short pauses into your workflow.

Next time you feel your concentration slipping during a transcript, don’t force yourself to keep going. Step away, stretch, breathe, or grab a glass of water. Then come back and notice the difference: clearer focus, better accuracy, and a smoother scoping session.

As Heidi discovered with her Pomodoro practice, productivity isn’t about grinding harder, it’s about working smarter. Sometimes, the smartest move you can make is to take a five-minute break.

WHY EVERYONE IS AFRAID OF THE SEMICOLON (AND WHY YOU DON’T HAVE TO BE)

by

The Semicolon Stigma

If punctuation marks had personalities, the semicolon would be that mysterious guest at the party, you know they’re interesting, but you’re not quite sure how to approach them. Many people, even experienced writers, avoid semicolons because they feel intimidating. They’ve been called overly formal, complicated, or just plain unnecessary.

But here’s the truth: semicolons aren’t scary. They’re actually simple, practical tools that can make your writing clearer and more professional. If you’ve ever hesitated mid-sentence, unsure whether to commit to a period or try stretching things out with a comma, chances are the semicolon was exactly what you needed.

For scopists and transcript editors, mastering semicolons isn’t just a grammar flex, it’s a way to untangle messy testimony, elevate clarity, and show confidence in your edits.

What Is a Semicolon?

At its core, a semicolon (;) is a connector. It links two closely related ideas in a single sentence. Think of it as punctuation glue: stronger than a comma, not as final as a period.

But to use it correctly, there are a few ground rules:

Rule 1: The Pie Test

Each side of the semicolon has to be a complete sentence with its own subject and verb.

  • I love pie; I do not love cake.
  • It is true that it’s Sam’s fault; it’s also true that it’s Sally’s fault.

Rule 2: No Conjunctions Allowed

If you’re already using and, but, or yet, you don’t need a semicolon.

  • I love pie, but I do not love cake.
  • It is true that it’s Sam’s fault, but it’s also true that it’s Sally’s fault.

Rule 3a: Keep It Connected

This one’s a little subjective. A semicolon is meant to show connection. If the two sentences don’t have a clear link, a period is the safer choice.

  • I love pie. I don’t like riding bikes, so I often take my car to the store to get the pie.
  • It is true that it’s Sam’s fault. It’s true that the law places the burden on Sally even though Sam was involved.

Some court reporters prefer to avoid the subjectivity and just use periods. That’s fine! But when the connection is clear, a semicolon is, in Margie’s words, “preferable and more sophisticated.”

Rule 3b: Parallel Parking for Sentences

Semicolons work best when both sides of the sentence are balanced in structure.

  • I love pie. I don’t love cake because it’s dense and gives me a tummy ache.
  • I love pie; I do not love cake.
  • It is true that it’s Sam’s fault; it is also true that it’s Sally’s fault.

Conjunctive Adverbs, The Fancy Connectors

Another place where semicolons shine is before conjunctive adverbs—words like however, therefore, moreover, in fact, hence, thus, plus. These words link two complete thoughts, and they need a semicolon before them when they’re joining independent clauses.

Examples:

  • I love pie; however, I do not love cake.
  • It is true that it’s Sam’s fault; in fact, it’s also true that it’s Sally’s fault.

Margie’s tip: A conjunctive adverb is a word that can start a sentence but never start a conversation. (You’d never open a chat by saying, “However…”).

Quick note: Sometimes a comma follows the adverb. If the adverb is longer than two syllables (however, therefore, moreover), use a comma. Short ones (so, hence) don’t need it.

  • I was hungry; therefore, I baked a pie.
  • She was tired; hence she went home early.

If the adverb is tucked inside the sentence rather than at the beginning of the clause, you don’t need the semicolon.

  • I love pie; I do not love cake however.
  • It is true that it’s Sam’s fault; it’s also in fact true that it’s Sally’s fault.

Lists Gone Wild

Semicolons are also lifesavers when you’re working with complicated lists, especially lists that already contain commas. Without semicolons, these lists turn into a confusing mess.

Examples:

  • I’ve lived in Seattle, Wa.; Portland, Or.; Pine Bush, N.Y.; and Le Perray, France.
  • I visited Dr. Solomon, a cardiologist; Dr. Banks, a general surgeon; and Dr. Rosset, a psychologist.

Notice how the semicolons make it clear where one list item ends and the next begins. Without them, that last sentence could easily be misread as a visit to six doctors instead of three.

Why Scopists Should Care, Clarity Is Everything

In transcript editing, punctuation isn’t decoration, it’s navigation. The way you punctuate determines whether testimony is clear or confusing.

Semicolons are especially helpful when you’re dealing with:

  • Long or complicated witness statements
  • Sentences with multiple moving parts
  • Places where you want to show connection without cluttering with extra words

Using a semicolon demonstrates confidence. It says, “I understand this sentence, and I know exactly how to present it clearly.” That confidence not only improves readability but also elevates the professionalism of your work.

When Not to Use a Semicolon, The Danger Zone

Like any tool, semicolons can be misused. Here are the main pitfalls:

  • Don’t use it between a dependent and an independent clause.
    • ? Because the attorney objected; the judge agreed.
    • ? Because the attorney objected, the judge agreed.
  • Don’t use it as a stand-in for a colon.
    • ? She only had one goal; to win the case.
    • ? She only had one goal: to win the case.

Don’t toss semicolons in just to sound fancy. They’re for clarity, not flair.

You’ve Got This

Semicolons aren’t pretentious; they’re purposeful. You don’t need to use them in every paragraph, but knowing how and when to use them gives you more control over your writing and editing. For scopists and transcript editors, that means cleaner transcripts, stronger client trust, and more polished final work.

So the next time you’re caught between a comma and a period, take a breath. The semicolon might be exactly the pause you need.

Bonus Tip from Coralie, The Artistry Angle

Think of the semicolon as a thoughtful pause, not a full stop. It’s the glue that holds two strong ideas together. I often tell my students that when they feel tempted to drop in a comma because the two sentences “belong” together, pause and check: are both sides independent clauses? If so, that’s your moment to use a semicolon.

What I love about this is that it honors both grammar and intuition. You’re following the rules, but you’re also listening to the rhythm of the sentence. That’s where the artistry of editing begins.

YOUR FIRST YEAR AS A SCOPIST – WHAT TO EXPECT

by

The anxious excitement when you embark on a new adventure – we know all too well. For you, our new graduate, you took that big leap of faith as you started to train as a scopist. And now after you are done with your classes and you’ve passed your final, it’s time to start making the big bucks.

Well, first, let us say congratulations on finishing your scoping course! You probably think the hard work is done. We’d like to say, think again 😉 Don’t worry, you’re not alone. We thought the same. But just as you finish the final exam and get your passing grade, there is more work to be done, and that is the business of building your own scoping business.

We all came to this scoping career from a different road. And each journey came with pros and cons that had something to teach us. Rachel entered the world of scoping as a court reporting student and found her passion in developing software best practices and coaching new scopists. Coralie discovered scoping as a career after moving to a new country and training to become a proofreader. And Heidi was introduced to scoping through Coralie one day as they talked about finding well-paying, interesting work that they could do from anywhere.

After years working as scopists, the Scoping International team started talking about where scoping could eventually take them and how learning to scope could help so many people they knew. Before they knew it, they found themselves developing curriculum and working towards launching their online education platform.

And that’s where you come in – fellow lifelong learner in search of a new job that can pay the bills and offer you the flexibility to work from anywhere. We are so happy you are here and that you’ve committed to finishing the course. So, let’s talk about what comes next.

Once you’ve finished the final exam and gotten feedback from the instructors, it’s time to set up your business. Now, because you can be located anywhere in the world while scoping, it’s up to you to do your due diligence and find out what guidelines and laws are in place for people in your position. And for that reason, setting up your legal business will look different for each one of you.

Checklist for Setting Up Your Business  

  • Name your company
  • Set up socials
  • Open a business bank account
  • Set up an app or account that can handle international payments such as PayPal, Zelle, or a US bank account if living abroad

Networking and Making Connections

Now it’s time to network and develop your connections. Hopefully, you started to do this while you were still taking the course. This career is one built on relationships. So the interactions you have with your instructors and peers while attending drop-in sessions really are the foundation of your professional relationships. You learned a lot about this in your final section of The Complete Scoping Course, but let us remind you, we cannot emphasize enough how much your connections matter. This industry is tight-knit, and your interpersonal skills will help you stay in demand.

Skills that will help you be successful:

  • Be responsive
  • Take the initiative
  • Show courage in trying new things
  • Be flexible
  • Show integrity
  • Stay humble

We really recommend connecting with a mentor early on in your career. Finding a scopist or a court reporter that is willing to take you under their wing will help you grow strong and fast. Scoping International is proud to provide this support for free to their students and graduates at the monthly drop-in coaching sessions. These sessions provide a safe place to ask questions and get feedback, and it’s a good place to network as well.

Constructive feedback is essential as you work on your workflow and your speed. As you work with different court reporters, you will start to define your niche. Maybe you decide to specialize in medical cases, tobacco or asbestos trials, or you might find that your niche defaults to the niche of the court reporter you like working with best. When you work closely with one or two court reporters, you build your skills in learning the different preferences of each reporter.

We cannot emphasize enough that your instructors at Scoping International are here to support you through the whole process.

Heidi, one of the instructors at Scoping International, recounts her first six months as a scopist. She says, “It was an extreme learning curve mostly due to the fact that the online scoping school I went to didn’t cover some of the basic things I needed to know to actually work as a scopist, such as sending and receiving files. This experience led me to seek out a network elsewhere. It was a struggle, but I was able to reach out to other working scopists and students to fill in the holes.” The Scoping International team insisted their student experience should be different than what was already on the market. That is why they are available for consultations and encourage all their students to attend the free monthly drop-in to ensure they are prepared for the start of their new career.

It’s not uncommon to struggle a bit when you start your own business, especially if you’ve never done anything entrepreneurial before. It takes a lot of tenacity to build your own business, but the benefit of building a scoping business is there is plenty of work. That is one thing you won’t have to worry about. By taking the initiative and building a good reputation with your first few clients and continuing to have that personal integrity as you gain experience, you will never be short of work.

One of Scoping International’s graduates, Abby, remembers her first months as a scopist. She says, “I started the course while I was working as a cleaner and rather clueless about scoping and English grammar, but I came out of the course with the ability and confidence to start my own scoping business that became successful within just a few months. Abby, from two years ago, thought the life I lead now was nearly impossible. The connections and marketing advice were truly priceless and really helped me get my business to a successful place.”

Notice that Abby wasn’t an overnight success. That’s an important detail not to miss. Reaching your business goals may take some time, but with the support of the Scoping International team, you will learn to navigate the industry and hone your skills within your first year of working.

We are curious about your first year as a scopist, whether you are a Scoping International graduate or not. Leave us a comment below and tell us about your experience.

THE ANNUAL SCOPING INTERNATIONAL SCHOLARSHIP PROGRAM

by

Every year as spring begins, we find ourselves at the threshold of scholarship season. At Scoping International, it is a time we eagerly anticipate, for it allows us to reaffirm our commitment to uplifting individuals worldwide through education.  

We have held steadfast to the belief that education should be accessible to all, regardless of geographical location or economic circumstance. Whether you are a retired teacher, a digital nomad, or a devoted stay-at-home mom or dad, we recognize that the pursuit of knowledge knows no boundaries. 

In a world where economic disparities persist and educational opportunities remain unevenly distributed, we envision a future where individuals from all walks of life can harness their potential and pursue fulfilling careers. Through our comprehensive Complete Scoping Course, we aim to equip aspiring scopists with the skills and knowledge necessary to thrive in today’s digital landscape. 

Our dream is simple, to foster a global community of scopists empowered to create their own paths, support their families, and find fulfillment in their work, regardless of where they reside or their financial means. 

The annual Scoping International Scholarship Program embodies our unwavering commitment to this vision. Each year, we are honored to offer one full scholarship and two partial scholarships to deserving candidates. The application window opens during Q2 and the recipients are announced at the beginning of Q3. 

We invite individuals from every corner of the globe to apply, regardless of their background or circumstances. Whether you’re embarking on a new career path, seeking to enhance your skill set, or simply yearning for a fresh opportunity, we welcome your application. 

To apply, candidates are invited to submit a compelling personal essay of 500 words or less, sharing their personal journey and explaining why they believe they are deserving of the scholarship. Whether you choose to highlight your aspirations, recount your challenges, or articulate your passion for scoping, we eagerly await to read your stories. 

Applications are distributed via email and to apply all you need to do is fill out the personal information and then attach your essay. The team at Scoping International carefully considers each application and then conducts interviews with the short list of candidates. We strive to award the scholarship to those that are deserving and committed. Please consider your participation seriously as it’s not our goal that these scholarships end up unused. We encourage you to spread the word to friends, family, and colleagues who may benefit from this opportunity. Together, let’s ensure that education remains accessible for all. 

Typically, the Complete Scoping Course can be started at any time but please note that scholarship recipients must enroll and be prepared to commence the course by September 1 of the year they apply. 

As we embark on this journey together, we extend our heartfelt gratitude to each member of our community for your unwavering support. Your belief in our mission fuels our determination to make a difference, one scopist at a time. 

For the latest updates and announcements, be sure to follow us on Instagram and Facebook @scopinginternational. 

Thank you for joining us on this transformative journey. 

Warm regards, 

The Team at Scoping International 

BEHIND THE SCENES WITH A SCOPIST

by

In the world of court transcripts, where the mundane meets the bizarre — occasionally — lies a
realm where scopists embark on adventures sometimes that are akin to the game of “Never
Have I Ever.” Did you ever play that game growing up?

Here’s a BTS of the transcript. Ready?

Picture this: A defendant, determined to outwit the system, adds in major complications for me
by weaving his own let’s call it “G” language in with English, his first language.

Instead of the English word “twenty,” he introduces us to the highly cryptic G language version,
“twigenty.” When I first heard it, I played the audio again and again and thought to myself, “Is he
speaking Italian?” Not quite.

This defendant, trying his level best to prove that his intelligence is far superior to any
government official secretly listening to his calls, peppered his speech with the letter ‘g,’
rendering his recorded jail phone calls a confusing puzzle for the uninitiated, namely me.

However, the veteran government official helped me out four lines down by interpreting every
single word in high detail. After all, according to him, he spent dozens and dozens of hours
listening to the defendant’s G language.

Needless to say, I secretly giggled and then began cackling at how silly this was and how
desperate this made the defendant look to the official, the jury, his legal advisor, the judge, and
anyone within earshot, including myself.

This official recited every word in English with a very flat, unamused, monotone delivery that
made me laugh for the next 40 pages of this “Never Have I Ever” transcript.

As a scopist, tasked with the very serious duty of transcribing the sometimes untranscribable
spoken word, I found myself thrust into eight hours of deciphering gibberish. Each ‘twigenty’
(twenty) and ‘phugone’ (phone) added a layer of intrigue to an already quirky transcript full with
made-for-TV content. Did I mention the defendant was representing himself? It was like
decoding a secret language spoken by criminals cosplaying kindergarten children during recess.

But amidst the chaos and confusion, there was a measure of fun that I had in all this madness. I
contacted the court reporter to ask how on earth she wanted me to handle these words. Her
answer was simple, phonetically and leave a check at each place. After some more giggles, I
did just that.

Each stroke of the keyboard, in that section, felt like unraveling a cryptic clue in a story that
would lead the victim of this crime to hopefully getting justice and prove to this short-sighted
criminal that they weren’t as clever as they thought they were with, fingers crossed, a jury
returning a guilty verdict.

The defendant’s linguistic game transformed a routine job into one of my favorite “Never Have I
Ever” transcripts.

Oftentimes while scoping, challenges are not hurdles to overcome but rather opportunities for
creativity and amusement. Whether it’s deciphering a defendant’s linguistic games or navigating
the complexities of legal jargon, punctuation, style, and format, every transcript is a story waiting
to be told by the skilled record keepers, court reporters, with us, scopists and proofreaders, by
their side.

So the next time you find yourself knee-deep in a sea of gibberish — transcripts or life —
remember this: Embrace the quirks, enjoy the eccentricities, and let the curiosity and
commitment to a well-kept record guide you through the world of scoping. After all, in the game
of “Never Have I Ever,” every transcript is a wild card waiting to be played.

If you haven’t already checked out our free assessment to determine whether or not you are up for all of the gibberish, eccentrics, and legal jargon of scoping, click on the link and find out for yourself today.

HOW TO BUDGET AS A FREELANCER

by

One big concern that comes up when one is considering pursuing a freelance career is what about benefits, like health insurance, retirement, vacation?  

While the faculty here at Scoping International are not claiming to be financial experts, by any means, we do have a few years of freelancing under our belt, and we’re happy to pass along some gems we’ve gleaned from our personal experiences.  Here are some tips to consider when deciding if scoping will work for you, especially if it is your or your family’s sole income.  

Plan for the ups and downs 

A factor that can cause a lot of hesitation when we’re deciding if we want to let go of the 9:00 to 5:00 lifestyle is letting go of the predictable income.  While freedom and flexibility call to us, not knowing exactly how much will land in your bank account is definitely something that can give us pause, and that is a completely valid concern.  There are ups and downs in this career, absolutely, and we will not deny that.  But you’re the business owner, and just because your monthly income may ride bit of a roller-coaster doesn’t mean your daily heart rate has to.   

After you’ve established what your monthly expenses are – your rent/mortgage, food, gas, phone bill, utilities, and so on – add on how much you need to save every month in order to have a buffer.  We recommend setting aside at least three months’ worth of saving in order to cover those necessary expenses, six months, if you can do it, is even better.  (Note:  This is recommended by financial experts even if you are employed.)  This is not money for a pair of shoes that just went on sale that you have to have. This is money you do not touch unless you haven’t earned enough to cover your monthly expenses.  If you need to dip into this account, fill it back up the next time your monthly income is exceeding your expenses. 

Budget in health care 

In some parts of the world, you may have to cover your own medical costs.  Do research regarding where you live to find a health care plan that covers your needs.  Then add those costs to your monthly expenses.  In places like the U.S., if you end up having a high-deductible plan, you may be able to take advantage of services like the Health Savings Account, where you can put away pre-taxed dollars to cover out-of-pocket medical costs, including deductibles. 

Budget in your retirement savings 

Once you have your buffer in place and your health insurance squared away, it’s time to tackle your retirement savings.  In places where retirement is funded by the individual, there are sometimes programs that can help you increase that bank account.   In the U.S., there are programs such as S.E.P.-IRA, Solo 401(k), and Roth I.R.A. accounts that can assist you in setting aside money for your golden years.   

Budget in your vacation 

Decide how much time you would like to take off, calculate your earnings for that time and spread that out over 12 months.  Add in that cost to your monthly expenses, set up a vacation-time savings account, and pay yourself paid time off.  And guess what?  You decide how much time you take off every year.   How cool is that!? 

You’re the boss 

And there are advantages and disadvantages with that.  On the positive side, because you’re the boss of a job that allows you to decide how much you want to work, after looking over your expenses and taking our Complete Scoping Course, you have the ability to earn what is needed to cover your costs and decide when you will work to meet those costs.  There is incredible freedom and power in that.   

That being said, there is no payroll department deducting these costs and putting them into accounts for you.  You have to have the discipline to do that for yourself.  And, yes, it takes a lot of self-control to set that money aside and be wise with it.  Remember, you are paying your future self, whether it’s to have a month off to travel Southeast Asia or to set up your 55-year-old self to retire early, whatever your dream is, you are worth the planning and sacrifice it takes now to reach those dreams.   And now, with your new freelance career, you have more power than ever to make those dreams come true. 

Start Module 1 of the Complete Scoping Course for free today to take your first step into freedom.

Start for free here

HOW TO STAY HEALTHY AND ENERGIZED WHILE WORKING AT A DESK

by

In today’s fast-paced world, many of us spend long hours sitting at our desks, whether for work, studying, or browsing the internet. Prolonged sitting can lead to various health issues, including stiff muscles, poor posture, and decreased energy levels. Incorporating simple stretching exercises into your daily routine can help counteract the negative effects of sedentary desk work and promote overall well-being. That’s what we try to do at Scoping International, but let’s face it, we all can use some helpful reminders to get up and move. Here are some effective at-home desk stretching exercises that will help you stay healthy, energized, and productive. Give them a try right now.

Neck and shoulder stretches

Sitting for extended periods can cause tension and stiffness in the neck and shoulders. To relieve this tension, try the following exercises:

Neck Roll
Sit up tall and gently tilt your head to one side, bringing your ear towards your shoulder. Slowly roll your neck in a circular motion,bringing your chin to your chest and then to the other shoulder. Repeat 5-10 times in each direction.

Shoulder Shrugs
Lift both shoulders towards your ears and hold for a few seconds. Relax and repeat 10-15 times. This exercise helps release tension in the upper back and shoulder area.

Upper body stretches

Sitting with poor posture can lead to rounded shoulders and a tight chest. These stretches will open up your chest and improve your upper back mobility:

Chest Opener
Stand or sit up tall with your arms extended behind you, interlacing your fingers. Gently squeeze your shoulder blades together as you lift your hands away from your back. Hold for 15-30 seconds and repeat 3-5 times.

Seated Twist
Sit with your feet planted firmly on the ground and your spine tall. Place your right hand on the back of your chair and twist your torso to the right, using your left hand to support the twist. Hold for 20-30 seconds and repeat on the other side.

Wrist and arm stretches

Typing and using a mouse for prolonged periods can strain the wrists and forearms. These stretches will help alleviate discomfort and prevent repetitive strain injuries:

Wrist Extension and Flexion
Extend your arm in front of you, palm facing up. Use your other hand to gently bend your wrist, pointing your fingers towards the floor. Hold for 15-30 seconds, then flex your wrist, pointing your fingers towards the ceiling. Repeat 3-5 times on each hand.

Forearm Stretch
Extend your right arm straight in front of you, palm facing down. With your left hand, grab your fingers and gently pull them towards your body until you feel a stretch in your forearm. Hold for 15-30 seconds and repeat on the other arm.

Leg stretches

Sitting for long periods can lead to tight hips and a weak lower body. Incorporate these exercises to keep your lower body active and flexible:

Seated Leg Extensions
Sit on the edge of your chair and extend one leg straight out in front of you. Flex your foot and hold for 10-15 seconds, then point your toes and hold for another 10-15 seconds. Repeat on the other leg for a total of 3-5 sets.

Hip Flexor Stretch
Stand tall and take a step forward with your right leg, keeping your left leg behind you. Bend your right knee and lower your left knee towards the ground. Lean slightly forward to feel a stretch in the front of your left hip. Hold for 20-30 seconds and switch sides.

These few simple stretches can improve your overall health, and the welcomed break from staring at the computer screen will even give your eyes a “stretch.” Incorporating these at-home desk stretching exercises into your daily routine will allow you to continue being productive and limber while pumping out the pages. A healthy body is a happy body.
Tell us which stretches you like doing at your desk.

EASY TIPS FOR SURVIVING IN A WORK FROM HOME DESK JOB

by

In today’s digital age, more and more people find themselves working in sedentary desk jobs from the comfort of their homes. While the flexibility and convenience of remote work are undeniable, it also presents a unique set of challenges, particularly when it comes to maintaining self-care routines. Sitting for prolonged periods, lack of physical activity, and the blurring of boundaries between work and personal life can take a toll on both our physical and mental well-being. However, with a mindful approach and intentional habits, it’s possible to thrive in a sedentary desk job while prioritizing self-care. 

Scoping International wants the best for our students and graduates.  We are here to support you and make sure that your new scoping career enhances your life.  So in this blog, we’ll explore practical strategies and effective self-care practices that can transform your work-from-home experience.

  1. Prioritize Ergonomics: Creating an ergonomic workstation is crucial for maintaining good posture and reducing the risk of physical strain. Invest in a comfortable chair that supports your back and promotes proper alignment. Adjust the height of your desk and monitor to ensure that your screen is at eye level. Consider using a standing desk or incorporating movement breaks to break up long periods of sitting.
  2. Incorporate Physical Activity: Counterbalance the sedentary nature of your job by incorporating physical activity into your daily routine. Schedule regular exercise breaks throughout the day, such as stretching, yoga moves, or short walks. Utilize fitness apps or online workout classes to stay motivated and engaged. Even small activities like taking the stairs instead of the elevator or doing household chores can make a difference.
  3. Practice Mindful Breaks: Take intentional breaks during your workday to recharge your mind and prevent burnout. Engage in mindfulness practices like deep breathing exercises, meditation, or simply stepping away from your desk and focusing on the present moment. Use these breaks to disconnect from work-related stressors and engage in activities that bring you joy, such as reading a book, listening to music, or pursuing a hobby.
  4. Establish Boundaries: Maintaining a healthy work-life balance is crucial when your workspace merges with your living space. Set clear boundaries between your work and personal life by defining specific working hours and creating a designated workspace. Avoid checking work-related emails or engaging in work tasks outside of your defined work hours. Create a shutdown ritual that signals to your body that the workday is over, i.e., power down your computer, tidy your workspace, or turn off the light at your desk. Embrace the freedom of remote work by intentionally scheduling time for leisure activities, spending time with loved ones, or pursuing personal interests.  
  5. Nourish Your Body and Mind: Proper nutrition is essential for sustaining energy levels and maintaining focus throughout the workday. Plan and prepare healthy meals and snacks in advance to avoid relying on quick and unhealthy options. Stay hydrated by keeping a water bottle at your desk and making it a habit to drink regularly. Additionally, prioritize getting enough sleep each night to support overall well-being and cognitive function.
  6. Foster Social Connections: Working from home can sometimes feel isolating, so it’s important to nurture social connections. Schedule virtual coffee breaks or lunch dates with colleagues to maintain a sense of camaraderie. Engage in online communities or join professional networks related to your field to connect with like-minded individuals. Social interactions, even in a virtual setting, can boost morale and provide a sense of belonging.
  7. Seek Variety and Stimulate Your Mind: Stagnation and monotony can contribute to a lack of motivation and creativity. Seek variety in your work tasks by exploring different projects or taking up new challenges. Set aside time for learning and professional development to stimulate your mind and expand your skill set specific to scoping.  Have you considered joining Margie Holds Class?  What about subscribing and/or regularly watching educational YouTube channels on grammar? Engage in creative activities like painting, writing, or playing a musical instrument during your leisure time to promote mental well-being.

We know what it’s like to get in the “five more pages” trap. While a sedentary desk job at home may pose challenges to self-care, by implementing these techniques, you will ensure the longevity of your career as a scopist, boost productivity, and therefore profitability, and ensure scoping enhances rather than takes over your life.  

Happy scoping!

+ More