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HOW TO USE YOUR DICTIONARY LIKE A PRO: A SCOPIST’S GUIDE

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You’ve been using your dictionary wrong this whole time.

That might sound bold, but for most people, dictionary use begins and ends with typing in a word and grabbing the first definition they see. For a scopist, that approach isn’t just inefficient, it can cost you accuracy, and accuracy is everything in this work.

The dictionary is one of the most powerful tools in your workflow, but only when you know how to use it properly. This guide covers everything from choosing the right dictionary to understanding what its labels actually mean, so you can work faster, smarter, and with more confidence every single day.

Choosing the Right Dictionary

Not all dictionaries are created equal. For scopists, Merriam-Webster is the go-to recommended resource. It’s thorough, regularly updated, and strikes the right balance between academic rigor and everyday language, which matters when you’re transcribing real people giving real testimony.

Online over paper, always. When you’re working through a transcript, speed and accuracy are everything. The online dictionary allows you to copy and paste directly, which eliminates typos and saves time. Never retype a word if you can copy it. It sounds small, but it adds up.

That said, Merriam-Webster isn’t always enough on its own. Depending on what you’re working with, you may also need:

  • Urban Dictionary — for slang, colloquialisms, and informal language
  • Know Your Meme — for internet language and emerging vocabulary
  • Google — for new words, best-guess spellings, and foreign language terms

People giving depositions and testimony don’t speak like a textbook. They use the language of their daily life, and your job is to capture it accurately.

Understanding How Your Dictionary Actually Works

Here’s where most people get tripped up: they assume the dictionary is a simple rule book: look up a word; get the right answer. In reality, it’s a much more nuanced tool than that.

Standard vs. Non-Standard — It’s Not Right vs. Wrong

Take the word “alright.” You can find it in Merriam-Webster. But it isn’t defined there; it points you toward the preferred spelling “all right.” This is because Merriam-Webster uses labels like “standard” and “non-standard” rather than “correct” and “incorrect.” Language evolves, and the dictionary reflects that honestly.

What this means for you: seeing a word in the dictionary doesn’t automatically mean you’re looking at the preferred spelling. Always check whether it’s defined or simply redirected.

Usage Labels Tell You a Lot

Merriam-Webster uses usage labels to give you important context about a word. You’ll see terms like:

  • Slang — informal, often casual or humorous language
  • Non-standard — not widely accepted in formal writing, but real and in use
  • Archaic — no longer in common use
  • Obsolete — no longer used at all

These labels help you make informed decisions, especially when you need to support a court reporter’s preferences or follow a specific style guide.

Just Because It’s Not in the Dictionary Doesn’t Mean It’s Not Real

Language moves faster than any dictionary can keep up with. New words, internet slang, and evolving vocabulary are coined constantly. Merriam-Webster itself is humble about this; it acknowledges the gap between what’s documented and what’s actually being used. When you can’t find a word, that’s your cue to expand your search, not to dismiss the word entirely.

The Nitty Gritty: Context, Compounds, and Capitalization

One of the most practical and underused features of the dictionary is its ability to help you determine how a word is formatted, not just how it’s spelled.

Context Changes Everything

The same word can be spelled differently depending on how it’s being used. This is one of the most common sources of errors for scopists who only check the first result:

  • follow-up (noun or adjective) vs. follow up (verb)
  • onsite (adverb/adjective) vs. on site (prepositional phrase)
  • drop-in (noun) vs. drop in (verb)

Always scroll down on the dictionary page. The usage guide and contextual examples are often further down and are invaluable for making these calls correctly.

Open Compound, Hyphenated, or One Word?

This is one of the questions scopists face constantly. The dictionary is your best friend here. When you look up a word, the way it’s presented in the entry tells you the answer:

  • Defined with a hyphen? It’s hyphenated.
  • Defined as two separate words? It’s an open compound.
  • Defined as a single string? It’s closed.

Medications: Generic vs. Brand Name

When looking up medication names, always verify whether you’re dealing with a generic name (lowercase) or a brand name (capitalized). This distinction matters for accuracy in the legal record, and it’s an easy thing to get wrong if you’re moving quickly.

When the Dictionary Isn’t Enough

Even the best dictionary has its limits. Here’s how to handle the gaps:

  • Slang and emerging vocabulary: Use Urban Dictionary and Know Your Meme to find the most widely accepted spellings for words that haven’t made it into formal dictionaries yet.
  • Foreign language words: These sneak into transcripts more often than you’d think, especially Latin. Google Translate and Google’s voice-to-text feature can be surprisingly helpful for finding the right spelling when you’re not sure what you’re hearing.
  • Curse words: Yes, you still have to look them up. A scopist’s job is to confirm what was said and ensure it’s spelled correctly — no exceptions.
  • When you truly can’t find it: Leave a note for your court reporter rather than guessing. It’s always better to flag uncertainty than to submit something inaccurate.

Navigating the Legal World vs. Everyday Language

One of the unique challenges of scoping is that you’re working at the intersection of two very different worlds: everyday spoken language and the formal legal record. These worlds don’t always agree.

The legal community is one of the slowest-moving when it comes to adopting new spellings and vocabulary. While language at large may have shifted, the legal standard may still hold to older conventions. As a general rule, default to the most widely accepted standard spelling — and always know where your court reporter stands on style preferences.

The verbatim rule is also important here: you don’t get to choose what people say. If someone mispronounces a word or uses non-standard language, your job is to capture it accurately. Some court reporters want errors preserved with a [sic] notation. Others prefer a clean transcript. Know your reporter’s preference and follow it consistently.

Style guides are written for academic and formal writing — but the people giving testimony often aren’t, or rarely are, academic writers. Your ability to navigate that gap with accuracy and professionalism is what makes you an asset.

Building Your Skills Over Time

Becoming genuinely skilled with the dictionary — and with language broadly — is an ongoing process. Here are a few habits that will serve you well:

  • Keep a personal word list. Every time you encounter a new or tricky word, add it to a running list. Over time this becomes a valuable personal reference.
  • Train your ear. Accents, dialects, and regionalisms are part of the job. The more exposure you have, the faster you’ll be at identifying and correctly spelling what you hear.
  • Stay current with language trends. Language is moving fast. Gen Z vocabulary, internet slang, and emerging terms are constantly entering everyday speech — and eventually, transcripts.
  • Use Merriam-Webster’s word games and vocab tools. Their website has a surprisingly fun collection of vocabulary tests and word games. It’s a low-effort way to keep your language skills sharp.

The dictionary is not just a lookup tool. It’s a decision-making guide; one that helps you determine spelling, formatting, context, and usage all at once. When you truly understand how to use it, it becomes one of the most powerful resources in your workflow.

Language is always evolving. The scopists who keep up, who stay curious, stay informed, and keep learning are the ones who become indispensable to the court reporters they work with.

Now go look something up. 

THE PRODUCTIVITY TRAP: OVER-RESEARCHING

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We’ve all been there, a name comes through your audio that sounds unfamiliar, doesn’t match standard spelling patterns, and suddenly you’re ten minutes deep into Google with no clear answer.

When you’re scoping on a tight deadline, productivity matters just as much as accuracy. One of the fastest ways to lose momentum is getting stuck researching an unfamiliar name or term, especially when audio is unclear and time is limited.

This month’s productivity focus is all about smart, efficient research: how to find correct spellings without derailing your workflow.

The goal isn’t to solve every misspelled word mystery immediately. The goal is to:

  • Keep moving
  • Preserve focus
  • Use context strategically
  • Know when to pause and when to flag

Step 1: Always Check Exhibits First

If exhibits or documents are provided, they are your first line of defense.

Use:

  • Ctrl + F to “find” within searchable documents
  • Partial words
  • Repeated phrases associated with the unknown term

This is often faster and more reliable than external searching.

Step 2: Then Check Phonetic & Common Spellings

Your second line of defense is phonetic searching.

If a name sounds like “Auggie,” start with:

  • Common spellings (Auggie, Augie)
  • Phonetically similar variations

Don’t overthink it at this stage; you’re casting a wide but intentional net.

Step 3: Add Context to Narrow the Search

Once you have a phonetic base, add context to refine your results.

Use:

  • The law firm name
  • Area of expertise
  • State or country
  • Case type or subject matter

You can also use the “+” or “-’’ symbol in Google searches to combine or remove certain terms and eliminate irrelevant results.

This helps Google work with you instead of overwhelming you.

Step 4: Use Google’s AI Overview (When Available)

Google’s AI Overview (the summary at the top of results) can be a huge time-saver, especially when:

  • The name is uncommon
  • The term is a term of art
  • The topic is unfamiliar

Instead of clicking through multiple websites, the AI summary often gives enough nuance to confirm whether you’re on the right track, or whether you should flag and move on.

Real-World Example: Auggie ? Ogi

In one job, a name sounded like Auggie. The reporter had written something like:

AUG/KWR EU/AEGS

The first portion made sense phonetically. The second didn’t.

Rather than trying to decode every stroke, I searched:

Auggie + law firm name

Within seconds, the correct spelling appeared:

Ognjen “Ogi” Zivojnovic

This is a name I would never have guessed without:

  • Phonetic searching
  • Context
  • Knowing when not to overanalyze the strokes

Step 5: Know When to Flag and Keep Going

If you don’t find an answer within one or two intentional searches, stop. Flag it. Keep scoping.

Very often:

  • The reporter adds the correct spelling later
  • Additional context appears on the next page
  • A pause allows clarification

Spending excessive time early can ruin your productivity for the entire job.

Step 6: Use a Spelling Spreadsheet for Multi-Day Jobs

For team jobs or multi-day proceedings, a shared spelling spreadsheet is a major productivity booster.

Use it to:

  • Log confirmed name spellings
  • Avoid repeat research
  • Maintain consistency across days with multiple scopists

This small habit saves significant time over the course of long assignments.

Quick Look Research Methods

  • Search exhibits and documents first
  • Search phonetic and common spelling 
  • Add contextual clues
  • Use Google’s AI overview
  • Look for additional context
  • Flag and move on when needed
  • Maintain a spelling spreadsheet

Final Productivity Reminder

Accuracy is essential but productivity protects your energy, focus, and turnaround time.

Not every question needs an immediate answer. Trust the process, use context wisely, and keep moving forward.

That’s how you scope efficiently and professionally.

THE GREAT QUOTE DEBATE IN SCOPING: HOW TO HANDLE QUOTATION MARKS

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Quotation marks are a cornerstone of written language, but in the court reporting industry, they’re more than just punctuation—they’re a tool for clarity, accuracy, and integrity. The seemingly simple act of quoting a witness or a document can spark heated debates among court reporters and scopists alike. Why? Because their ultimate responsibility is to uphold the accuracy of the record while ensuring that anyone reading a transcript fully understands the context.

In this post, we’ll explore the most common debates surrounding quotation marks, examine guidance from industry experts, and summarize the essential rules that every court reporter and scopist should know. Whether you’re a student of the Complete Scoping Course by Scoping International or a seasoned professional, this guide will help you navigate the complexities of quoting in legal transcripts.

Why Quotation Marks Matter as a Scopist

In the legal field, words carry weight. Misplaced punctuation can alter meaning, create confusion, or even affect the outcome of a case. Court reporters—and by extension, scopists—must carefully consider when to use quotation marks to represent the words of witnesses, attorneys, and documents accurately.

The debate around quotation marks largely stems from the reporter’s responsibility to maintain a precise and unambiguous record. While everyday writing uses quotation marks to indicate speech or highlight a term, court reporting is about clarity, context, and trustworthiness. A properly placed quote can eliminate ambiguity and guide readers through complex testimony without misrepresenting the speaker.

Debate #1: Quoting a Witness Recounting a Conversation

One of the most common debates in court reporting is whether you can use quotation marks when a witness is recounting a conversation they had with someone else. Some reporters hesitate to use quotation marks in these cases because they were not present for the conversation or there is no recording to verify the exact wording.

Industry Guidance

  • Morson (1997): “…remember that the witness is sworn to tell the truth, and this is the witness’s account of who said what. Use quotation marks as much as possible for clarity.”
  • Wakeman Wells (2011): “If the criterion were simply that we cannot prove someone really said something, then nothing would ever be quoted. Since it is virtually impossible to relate a conversation and remember the exact words used, particularly in reporting when testimony often comes up considerably after the fact, it is necessary to use different criteria. So we will use this criterion: Are these the exact words you would use if you were talking face to face with someone? If so, they are quoted. If not, they are not quoted.”

Key takeaway: Quotation marks are used for clarity, not to guarantee the truthfulness or accuracy of a witness’s statement.

Example in Practice
  • Without quotation marks:
    Q. Did you say outright I don’t pay taxes?
  • With quotation marks:
    Q. Did you say outright, “I don’t pay taxes”?

Notice how quotation marks immediately clarify the speaker’s words and intent. The first one could be misread as the witness accused the attorney of not paying taxes.

Cap and Comma Preference

Many reporters prefer to use the “cap and comma” method in order to avoid the possibility of being accused of ensuring the truthfulness of the comments by using quotation marks.  (If this has actually ever happened, please let us know in the comments below!)

While using the “cap and comma” method is ALWAYS appropriate and correct when you’re not sure where a quote begins or ends, according to industry authorities, using quotation marks appropriately clarifies the meaning and aids in readability of the transcript.

Scopist Tip: Always follow the court reporter’s preference consistently.

Debate #2: Quoting Thoughts or Wishes

Should you quote unspoken thoughts or wishes? Industry authorities disagree:

  • Morson (1997): Generally, do not use quotation marks for unspoken thoughts; capitalize the first word instead.
  • Wakeman Wells (2011): If the thoughts are the exact words the person would use in conversation, they can be quoted.

Practical Advice: Pick a method and remain consistent.

Debate #3: Quoting Misread or Faulty Documents

What happens when documents are read incorrectly into the record or the original document contains errors?

  • Morson (1997): Quote the document exactly as it appears, including errors.
  • Armstrong (1996): Some reporters replicate errors; others correct spellings.

Expert Perspective

Jim Barker (2014) explains:

“When a reporter quotes a speaker who is reading from a document, the reporter is not quoting the words in the document; the reporter is quoting the speaker’s words. Reporters are not responsible for verifying the accuracy of quotations offered by a speaker. Quotation marks indicate ‘this is what the speaker said.’”

Many reporters also include disclaimers for misreads or provide a note at the beginning of the transcript clarifying that the transcript reflects the words as spoken.

Basic Rules for Proper Quotation Usage

  1. Documents Read into the Record:
    • Use quotation marks.
    • Use single quotation marks for quotes within quotes.
    • For multi-paragraph quotes, close quotation marks only at the end of the final paragraph.
  2. Direct Quotes:
    • Use commas to separate the quote from the attribution.
    • Example: She said, “If I had a penny for every time I’ve heard that excuse.”
  3. Indirect Quotes:
    • Do not use quotation marks when the words are NOT what was said face to face.
    • Example: She said that I could meet her on Tuesday.
  4. Titles:
    • Example: The document is titled “Minutes of Meeting.”
  5. Defined or Discussed Words:
    • Example: How would you define “occasionally”?

Punctuation Rules with Quotation Marks (American English)

  • Period: Inside the quotation mark.
  • Comma: Inside the quotation mark.
  • Semicolon: Outside the quotation mark.
  • Question Mark: Inside if part of the quote; outside if part of the sentence.
  • Bonus: Quotation marks do not indicate tone in legal transcripts.

Example:
A. She said it was “done.”

  • The court reporter cannot interpret tone—quotation marks only indicate what was said.

Commonly Confused Terms

  • Paraphrase:  Not exactly quoting a document or what was said, but loosely summing up in your own words.
  • Direct Quote: The term often used in the court reporting industry, though, more accurately, we should use “direct discourse,” as Wakeman Wells does. Quotation marks would be used here when the person is recounting what they said or would have said if they were face to face. Often lead-in words such as “she said” are used.  The quote is set off with a comma.
  • Indirect Quote: Or “indirect discourse” is used when the person is recounting what was said from the listener’s point of view, often changing the pronoun form and verb tense.

Key Takeaways

  • Quotation marks are about clarity and context, not about the truthfulness of the statement.
  • Follow the court reporter’s preference consistently.
  • Understanding debates around quoting conversations, thoughts, and documents strengthens editorial knowledge.
  • Choose a style (“cap and comma” or quotation marks) and apply it consistently.
  • Keep punctuation rules and distinctions between direct, indirect, and paraphrased quotes in mind.

To End the Great Debate

The “Great Quote Debate” shows that punctuation is never just about rules—it’s about responsibility, clarity, and professional judgment. Whether quoting a witness, an internal thought, or a misread document, the goal is to produce a transcript that is accurate, readable, and faithful to the record.

For deeper training, Scoping International’s the Complete Scoping Course includes a comprehensive module on quotation marks with real-world examples, ensuring you’re fully equipped to handle every quoting scenario confidently.

WHY EVERYONE IS AFRAID OF THE SEMICOLON (AND WHY YOU DON’T HAVE TO BE)

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The Semicolon Stigma

If punctuation marks had personalities, the semicolon would be that mysterious guest at the party, you know they’re interesting, but you’re not quite sure how to approach them. Many people, even experienced writers, avoid semicolons because they feel intimidating. They’ve been called overly formal, complicated, or just plain unnecessary.

But here’s the truth: semicolons aren’t scary. They’re actually simple, practical tools that can make your writing clearer and more professional. If you’ve ever hesitated mid-sentence, unsure whether to commit to a period or try stretching things out with a comma, chances are the semicolon was exactly what you needed.

For scopists and transcript editors, mastering semicolons isn’t just a grammar flex, it’s a way to untangle messy testimony, elevate clarity, and show confidence in your edits.

What Is a Semicolon?

At its core, a semicolon (;) is a connector. It links two closely related ideas in a single sentence. Think of it as punctuation glue: stronger than a comma, not as final as a period.

But to use it correctly, there are a few ground rules:

Rule 1: The Pie Test

Each side of the semicolon has to be a complete sentence with its own subject and verb.

  • I love pie; I do not love cake.
  • It is true that it’s Sam’s fault; it’s also true that it’s Sally’s fault.

Rule 2: No Conjunctions Allowed

If you’re already using and, but, or yet, you don’t need a semicolon.

  • I love pie, but I do not love cake.
  • It is true that it’s Sam’s fault, but it’s also true that it’s Sally’s fault.

Rule 3a: Keep It Connected

This one’s a little subjective. A semicolon is meant to show connection. If the two sentences don’t have a clear link, a period is the safer choice.

  • I love pie. I don’t like riding bikes, so I often take my car to the store to get the pie.
  • It is true that it’s Sam’s fault. It’s true that the law places the burden on Sally even though Sam was involved.

Some court reporters prefer to avoid the subjectivity and just use periods. That’s fine! But when the connection is clear, a semicolon is, in Margie’s words, “preferable and more sophisticated.”

Rule 3b: Parallel Parking for Sentences

Semicolons work best when both sides of the sentence are balanced in structure.

  • I love pie. I don’t love cake because it’s dense and gives me a tummy ache.
  • I love pie; I do not love cake.
  • It is true that it’s Sam’s fault; it is also true that it’s Sally’s fault.

Conjunctive Adverbs, The Fancy Connectors

Another place where semicolons shine is before conjunctive adverbs—words like however, therefore, moreover, in fact, hence, thus, plus. These words link two complete thoughts, and they need a semicolon before them when they’re joining independent clauses.

Examples:

  • I love pie; however, I do not love cake.
  • It is true that it’s Sam’s fault; in fact, it’s also true that it’s Sally’s fault.

Margie’s tip: A conjunctive adverb is a word that can start a sentence but never start a conversation. (You’d never open a chat by saying, “However…”).

Quick note: Sometimes a comma follows the adverb. If the adverb is longer than two syllables (however, therefore, moreover), use a comma. Short ones (so, hence) don’t need it.

  • I was hungry; therefore, I baked a pie.
  • She was tired; hence she went home early.

If the adverb is tucked inside the sentence rather than at the beginning of the clause, you don’t need the semicolon.

  • I love pie; I do not love cake however.
  • It is true that it’s Sam’s fault; it’s also in fact true that it’s Sally’s fault.

Lists Gone Wild

Semicolons are also lifesavers when you’re working with complicated lists, especially lists that already contain commas. Without semicolons, these lists turn into a confusing mess.

Examples:

  • I’ve lived in Seattle, Wa.; Portland, Or.; Pine Bush, N.Y.; and Le Perray, France.
  • I visited Dr. Solomon, a cardiologist; Dr. Banks, a general surgeon; and Dr. Rosset, a psychologist.

Notice how the semicolons make it clear where one list item ends and the next begins. Without them, that last sentence could easily be misread as a visit to six doctors instead of three.

Why Scopists Should Care, Clarity Is Everything

In transcript editing, punctuation isn’t decoration, it’s navigation. The way you punctuate determines whether testimony is clear or confusing.

Semicolons are especially helpful when you’re dealing with:

  • Long or complicated witness statements
  • Sentences with multiple moving parts
  • Places where you want to show connection without cluttering with extra words

Using a semicolon demonstrates confidence. It says, “I understand this sentence, and I know exactly how to present it clearly.” That confidence not only improves readability but also elevates the professionalism of your work.

When Not to Use a Semicolon, The Danger Zone

Like any tool, semicolons can be misused. Here are the main pitfalls:

  • Don’t use it between a dependent and an independent clause.
    • ? Because the attorney objected; the judge agreed.
    • ? Because the attorney objected, the judge agreed.
  • Don’t use it as a stand-in for a colon.
    • ? She only had one goal; to win the case.
    • ? She only had one goal: to win the case.

Don’t toss semicolons in just to sound fancy. They’re for clarity, not flair.

You’ve Got This

Semicolons aren’t pretentious; they’re purposeful. You don’t need to use them in every paragraph, but knowing how and when to use them gives you more control over your writing and editing. For scopists and transcript editors, that means cleaner transcripts, stronger client trust, and more polished final work.

So the next time you’re caught between a comma and a period, take a breath. The semicolon might be exactly the pause you need.

Bonus Tip from Coralie, The Artistry Angle

Think of the semicolon as a thoughtful pause, not a full stop. It’s the glue that holds two strong ideas together. I often tell my students that when they feel tempted to drop in a comma because the two sentences “belong” together, pause and check: are both sides independent clauses? If so, that’s your moment to use a semicolon.

What I love about this is that it honors both grammar and intuition. You’re following the rules, but you’re also listening to the rhythm of the sentence. That’s where the artistry of editing begins.

THE ANNUAL SCOPING INTERNATIONAL SCHOLARSHIP PROGRAM

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Every year as spring begins, we find ourselves at the threshold of scholarship season. At Scoping International, it is a time we eagerly anticipate, for it allows us to reaffirm our commitment to uplifting individuals worldwide through education.  

We have held steadfast to the belief that education should be accessible to all, regardless of geographical location or economic circumstance. Whether you are a retired teacher, a digital nomad, or a devoted stay-at-home mom or dad, we recognize that the pursuit of knowledge knows no boundaries. 

In a world where economic disparities persist and educational opportunities remain unevenly distributed, we envision a future where individuals from all walks of life can harness their potential and pursue fulfilling careers. Through our comprehensive Complete Scoping Course, we aim to equip aspiring scopists with the skills and knowledge necessary to thrive in today’s digital landscape. 

Our dream is simple, to foster a global community of scopists empowered to create their own paths, support their families, and find fulfillment in their work, regardless of where they reside or their financial means. 

The annual Scoping International Scholarship Program embodies our unwavering commitment to this vision. Each year, we are honored to offer one full scholarship and two partial scholarships to deserving candidates. The application window opens during Q2 and the recipients are announced at the beginning of Q3. 

We invite individuals from every corner of the globe to apply, regardless of their background or circumstances. Whether you’re embarking on a new career path, seeking to enhance your skill set, or simply yearning for a fresh opportunity, we welcome your application. 

To apply, candidates are invited to submit a compelling personal essay of 500 words or less, sharing their personal journey and explaining why they believe they are deserving of the scholarship. Whether you choose to highlight your aspirations, recount your challenges, or articulate your passion for scoping, we eagerly await to read your stories. 

Applications are distributed via email and to apply all you need to do is fill out the personal information and then attach your essay. The team at Scoping International carefully considers each application and then conducts interviews with the short list of candidates. We strive to award the scholarship to those that are deserving and committed. Please consider your participation seriously as it’s not our goal that these scholarships end up unused. We encourage you to spread the word to friends, family, and colleagues who may benefit from this opportunity. Together, let’s ensure that education remains accessible for all. 

Typically, the Complete Scoping Course can be started at any time but please note that scholarship recipients must enroll and be prepared to commence the course by September 1 of the year they apply. 

As we embark on this journey together, we extend our heartfelt gratitude to each member of our community for your unwavering support. Your belief in our mission fuels our determination to make a difference, one scopist at a time. 

For the latest updates and announcements, be sure to follow us on Instagram and Facebook @scopinginternational. 

Thank you for joining us on this transformative journey. 

Warm regards, 

The Team at Scoping International 

HOW TO STAY HEALTHY AND ENERGIZED WHILE WORKING AT A DESK

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In today’s fast-paced world, many of us spend long hours sitting at our desks, whether for work, studying, or browsing the internet. Prolonged sitting can lead to various health issues, including stiff muscles, poor posture, and decreased energy levels. Incorporating simple stretching exercises into your daily routine can help counteract the negative effects of sedentary desk work and promote overall well-being. That’s what we try to do at Scoping International, but let’s face it, we all can use some helpful reminders to get up and move. Here are some effective at-home desk stretching exercises that will help you stay healthy, energized, and productive. Give them a try right now.

Neck and shoulder stretches

Sitting for extended periods can cause tension and stiffness in the neck and shoulders. To relieve this tension, try the following exercises:

Neck Roll
Sit up tall and gently tilt your head to one side, bringing your ear towards your shoulder. Slowly roll your neck in a circular motion,bringing your chin to your chest and then to the other shoulder. Repeat 5-10 times in each direction.

Shoulder Shrugs
Lift both shoulders towards your ears and hold for a few seconds. Relax and repeat 10-15 times. This exercise helps release tension in the upper back and shoulder area.

Upper body stretches

Sitting with poor posture can lead to rounded shoulders and a tight chest. These stretches will open up your chest and improve your upper back mobility:

Chest Opener
Stand or sit up tall with your arms extended behind you, interlacing your fingers. Gently squeeze your shoulder blades together as you lift your hands away from your back. Hold for 15-30 seconds and repeat 3-5 times.

Seated Twist
Sit with your feet planted firmly on the ground and your spine tall. Place your right hand on the back of your chair and twist your torso to the right, using your left hand to support the twist. Hold for 20-30 seconds and repeat on the other side.

Wrist and arm stretches

Typing and using a mouse for prolonged periods can strain the wrists and forearms. These stretches will help alleviate discomfort and prevent repetitive strain injuries:

Wrist Extension and Flexion
Extend your arm in front of you, palm facing up. Use your other hand to gently bend your wrist, pointing your fingers towards the floor. Hold for 15-30 seconds, then flex your wrist, pointing your fingers towards the ceiling. Repeat 3-5 times on each hand.

Forearm Stretch
Extend your right arm straight in front of you, palm facing down. With your left hand, grab your fingers and gently pull them towards your body until you feel a stretch in your forearm. Hold for 15-30 seconds and repeat on the other arm.

Leg stretches

Sitting for long periods can lead to tight hips and a weak lower body. Incorporate these exercises to keep your lower body active and flexible:

Seated Leg Extensions
Sit on the edge of your chair and extend one leg straight out in front of you. Flex your foot and hold for 10-15 seconds, then point your toes and hold for another 10-15 seconds. Repeat on the other leg for a total of 3-5 sets.

Hip Flexor Stretch
Stand tall and take a step forward with your right leg, keeping your left leg behind you. Bend your right knee and lower your left knee towards the ground. Lean slightly forward to feel a stretch in the front of your left hip. Hold for 20-30 seconds and switch sides.

These few simple stretches can improve your overall health, and the welcomed break from staring at the computer screen will even give your eyes a “stretch.” Incorporating these at-home desk stretching exercises into your daily routine will allow you to continue being productive and limber while pumping out the pages. A healthy body is a happy body.
Tell us which stretches you like doing at your desk.

EASY TIPS FOR SURVIVING IN A WORK FROM HOME DESK JOB

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In today’s digital age, more and more people find themselves working in sedentary desk jobs from the comfort of their homes. While the flexibility and convenience of remote work are undeniable, it also presents a unique set of challenges, particularly when it comes to maintaining self-care routines. Sitting for prolonged periods, lack of physical activity, and the blurring of boundaries between work and personal life can take a toll on both our physical and mental well-being. However, with a mindful approach and intentional habits, it’s possible to thrive in a sedentary desk job while prioritizing self-care. 

Scoping International wants the best for our students and graduates.  We are here to support you and make sure that your new scoping career enhances your life.  So in this blog, we’ll explore practical strategies and effective self-care practices that can transform your work-from-home experience.

  1. Prioritize Ergonomics: Creating an ergonomic workstation is crucial for maintaining good posture and reducing the risk of physical strain. Invest in a comfortable chair that supports your back and promotes proper alignment. Adjust the height of your desk and monitor to ensure that your screen is at eye level. Consider using a standing desk or incorporating movement breaks to break up long periods of sitting.
  2. Incorporate Physical Activity: Counterbalance the sedentary nature of your job by incorporating physical activity into your daily routine. Schedule regular exercise breaks throughout the day, such as stretching, yoga moves, or short walks. Utilize fitness apps or online workout classes to stay motivated and engaged. Even small activities like taking the stairs instead of the elevator or doing household chores can make a difference.
  3. Practice Mindful Breaks: Take intentional breaks during your workday to recharge your mind and prevent burnout. Engage in mindfulness practices like deep breathing exercises, meditation, or simply stepping away from your desk and focusing on the present moment. Use these breaks to disconnect from work-related stressors and engage in activities that bring you joy, such as reading a book, listening to music, or pursuing a hobby.
  4. Establish Boundaries: Maintaining a healthy work-life balance is crucial when your workspace merges with your living space. Set clear boundaries between your work and personal life by defining specific working hours and creating a designated workspace. Avoid checking work-related emails or engaging in work tasks outside of your defined work hours. Create a shutdown ritual that signals to your body that the workday is over, i.e., power down your computer, tidy your workspace, or turn off the light at your desk. Embrace the freedom of remote work by intentionally scheduling time for leisure activities, spending time with loved ones, or pursuing personal interests.  
  5. Nourish Your Body and Mind: Proper nutrition is essential for sustaining energy levels and maintaining focus throughout the workday. Plan and prepare healthy meals and snacks in advance to avoid relying on quick and unhealthy options. Stay hydrated by keeping a water bottle at your desk and making it a habit to drink regularly. Additionally, prioritize getting enough sleep each night to support overall well-being and cognitive function.
  6. Foster Social Connections: Working from home can sometimes feel isolating, so it’s important to nurture social connections. Schedule virtual coffee breaks or lunch dates with colleagues to maintain a sense of camaraderie. Engage in online communities or join professional networks related to your field to connect with like-minded individuals. Social interactions, even in a virtual setting, can boost morale and provide a sense of belonging.
  7. Seek Variety and Stimulate Your Mind: Stagnation and monotony can contribute to a lack of motivation and creativity. Seek variety in your work tasks by exploring different projects or taking up new challenges. Set aside time for learning and professional development to stimulate your mind and expand your skill set specific to scoping.  Have you considered joining Margie Holds Class?  What about subscribing and/or regularly watching educational YouTube channels on grammar? Engage in creative activities like painting, writing, or playing a musical instrument during your leisure time to promote mental well-being.

We know what it’s like to get in the “five more pages” trap. While a sedentary desk job at home may pose challenges to self-care, by implementing these techniques, you will ensure the longevity of your career as a scopist, boost productivity, and therefore profitability, and ensure scoping enhances rather than takes over your life.  

Happy scoping!

HOW TO EFFECTIVELY STUDY EVEN IF YOU ARE BUSY

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Studying is an essential part of the learning process. Whether you are in school, pursuing a career, or simply expanding your knowledge, studying is a vital aspect of achieving your goals. However, studying can be challenging and overwhelming at times. Therefore, it’s important to have effective study tips to help you stay on track and achieve your goals.  Here’s some tips we put together so you can achieve success in the Complete Scoping Course.

  1. Create a schedule: One of the most effective study tips is to create a schedule. You should allocate specific times for studying and stick to it. Maybe you have heard it called “time block.”  This helps to create a routine, which is essential for long-term success. Moreover, having a schedule ensures that you are making time for everything else in your life, such as work, family, and social activities – we’ll talk more about work-life balance in a future blog.
  2. Find a quiet place to study: Another important study tip is to find a quiet place to study. Distractions can be a major obstacle to effective studying.   TURN OFF YOUR NOTIFICATIONS!   It’s important to find a quiet and comfortable environment where you can focus. This could be your local library, your favorite coffee shop, or even a designated study area in your home.
  3. Use the Pomodoro technique: The Pomodoro technique is a time-management method that helps you stay focused and motivated while studying. The technique involves breaking your study sessions into 25-minute intervals, followed by a 5-minute break. This method has been proven to increase productivity and reduce procrastination.  Did you know that for the majority of us, our attention diminishes after 20 minutes.  You’re not doing yourself any favors by trying to break any world records here.  Stick to the 25-minute intervals and you’ll see an overall increase in memory retention, that means satisfaction in retaining all those grammar rules!
  4. Take breaks: It’s important to take regular breaks while studying. Your brain needs time to rest and recharge, and taking breaks can help improve your focus and concentration. However, it’s important to use your breaks wisely.  When you have been working or studying on a computer, instead of scrolling through social media or watching TV, try doing something active, such as taking a walk or doing some stretches. Your brain will thank you, and so will your eyes.
  5. Use active learning techniques: Active learning techniques involve engaging with the material you are studying actively. This could involve taking notes, summarizing information, creating flashcards, or teaching the material to someone else. Active learning techniques have been shown to be more effective than passive learning techniques, such as reading and highlighting. I wrote out flashcards for every single grammar rule in the book.  Let me tell you, it worked!
  6. Stay organized: Staying organized is essential for effective studying. This involves keeping track of your assignments, notes, and deadlines. You should also keep your study materials organized and easily accessible. This can help reduce stress and improve your focus.  Try to set a completion date for the course, then after looking at all the modules in the Complete Scoping Course, map out when you want to accomplish them.  This then leads to the next point… 
  7. Stay motivated: Finally, it’s important to stay motivated while studying. Set realistic goals for yourself and reward yourself when you achieve them. Surround yourself with positive influences, such as supportive friends and family. Moreover, remember why you are studying and the benefits it will bring you in the long run.  Don’t forget to reward yourself once in a while for big accomplishments, like passing that grammar final and then graduation! 

In conclusion, effective studying requires discipline, focus, and motivation. By using these study tips, you can improve your chances of success and achieve your goals. Remember to create a schedule, find a quiet place to study, use the Pomodoro technique, take breaks, use active learning techniques, stay organized, and stay motivated. With these tips, you can make studying a more productive and enjoyable experience.

We would love to hear what techniques you have been using while studying for the Complete Scoping Course.  Follow us on Instagram at @scopinginternational and send us a DM.  We’d love to hear from you! Happy studying! 

HOW YOU CAN PASS OUR CRITICAL TESTS

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One of the biggest anxieties our students face, whether prospective or currently enrolled, is the critical tests in the Complete Scoping Course.  There are three – the punctuation test, the software test, and the final transcript – and students can’t access the rest of the course without passing these tests.   That means that potentially a student has taken the leap, invested time and money in themselves and then can’t pass a test.  Then what?  Have you just paid close to $5,000 and spent hours and hours learning and that’s it?   That feels so overwhelming and scary, and we get it.  We’ve been there ourselves.   

So let’s talk about this.  Why do we have critical tests in the course?  How do we recommend that you prepare for them?   And what should you do if you fail? 

Why do we have critical tests in the Complete Scoping Course? 

Believe it or not, these tests are really for you, our students and potential scopist.  In our opinion there are two really big reasons why these tests benefit you: 

  • Testing ensures that Scoping International only produces the best scopists.  We feel very passionately about Scoping International’s reputation in the court reporting industry.  We want court reporters to see a Scoping International student and snatch them up before anyone can work with them.  We want our graduates to be the best of the best and have really profitable careers so that, when you start out professionally, you only have to say “I’m a Scoping International graduate” and you’re booked; you’re set.  This can only happen if we make sure that you truly understand and are applying what we teach you, and these tests, especially the final transcript, help us to see your caliber as a scopist and give you the feedback you need to become a successful scopist.   
    • Now, don’t panic if you’re about to tackle your final transcript.  We do NOT expect you to be perfect.  We will NOT fail you over one missed comma or any other one-off errors we find in your submission.  We are looking at the overall picture.  Overall, are you showing you understand when to shift from Q and A to colloquy?  Overall, are you showing that you understand and follow reporter preferences?  Overall, are you showing a grasp of grammar and are able to apply your knowledge to the verbatim record? 
  • The second reason is to help you face any fears you will experience when you are scoping professionally.  That feeling of clicking “Send” on a job and waiting for feedback does not go away once you complete our course.  In fact, those of us who have been scoping for years still feel that old anxiety popping up anytime we’re sending a job for the first time to a new client.  It’s scary!  What if they don’t like my work?  The testing process in the Complete Scoping Course allows you to confront that fear and get familiar with it.  It’s not a comfortable feeling, and we really understand that.  Unfortunately, that discomfort never really disappears, and this is a good opportunity for you to work through being uncomfortable and not let that stop you from achieving what you have set out to do. 

“Everything you want is on the other side of fear.” 

– Jack Canfield 

How does the faculty at Scoping International recommend that you prepare for the critical tests? 

We’re going to give you the scoop on how to pass our tests.  We’re doing this because we really, really want to see you succeed, and we want to give you all the tools you need to do so!  You still have to do the work, but we’ll make sure you know where to focus.  

Here’s a breakdown of each critical test and our top tips for preparing for each one: 

The punctuation test: 

  • Make sure you’ve done all of the worksheets provided in the course. 
  • Make a list of each section and subheading.   Note which sections you aren’t clear on and get more information.  Look up quizzes, go through blog posts on the subject.  If you’ve already invested in the resources recommended in this course, use those to work on firming up your understanding.   
  • Ask for tips and further explanations from your fellow students in the Facebook group. Ask for help at our drop-in sessions.   
  • Book a one-on-one coaching call with Coralie at hello@scopinginternational.com. 

The software test: 

  • The biggest tip we have here is use the transcript that you download in the section to physically practice what you’re learning.  None of the concepts you’re studying will really stick until you’ve been applying them kinetically.  It’s okay if you completely “mess up” the practice transcript.   That’s the whole point of this – make your mistakes, figure things out.  This is a safe place to do that.  You can always close the transcript without saving your changes and you’ll have it back to its original form the next time you open it.  And the transcript is available to download as many times as you need to “play” with it.  So get in there, explore, make mistakes, learn from them, then take the test! 
  • Again, reach out to your fellow students in the Facebook group and ask them for suggestions and help and attend our drop-in sessions to ask your questions to one ?of the instructors. 
  • Book a one-on-one coaching session with Rachel at hello@scopinginternational.com. 

The final transcript: 

  • Do the practice transcripts.  I’m going to say it again because it’s simple but serious:  Do the practice transcripts.  Compare your version to the scoped version provided.  Notice grammar decisions, formatting decisions, make notes, and learn why those decisions were made.   When we are grading your final transcript, we can tell if you’ve utilized those practice transcripts or not.  So don’t cheat yourself.  Do the work. 
  • Pay very close attention to preferences when you’re doing the practice transcripts.  Learn to follow them closely.  Following preferences is one of the most important skills an excellent scopist has, and we pay attention to your ability to follow them when we grade the final. 
  • Follow the Scoping Recipe Card provided in Section 4.  Using this tool will help you to avoid the pitfalls both new and experienced scopists fall into. 

What should you do if you fail? 

“We are all failures – at least the best of us are.”  

– J.M. Barrie

Oh, the heart-sinking-into-your-stomach feeling you get when you see you’ve failed a test.  Trust me, all three of us course instructors are all too familiar with that horrible feeling.   We’ll share a little secret with you that we hope will give you hope.  Very nearly every student who has taken our critical tests have failed on the first try.  You are in the company of greatness.  It’s not about failing; it’s about not giving up.  So when you fail, after your heart has emerged from your stomach and returned to its proper place, take some time to think about the parts of the test that were difficult for you.  This is why we give you more than one chance.  We all need an opportunity to try again and room to grow and apply our lessons, and that’s what we are giving you.  

 We recommend writing down notes soon after failing a test so that you can capture what your biggest struggles are while they are fresh in your mind.  Then take a break.   Give your brain a rest and time to process.  Then go back and study the portions that you see you need more information on.  Again, attend drop-in sessions and ask for clarification on those points you’re struggling with or book a coaching call for a one-on-one conversation. 

Now while we do give you chances to retest, those chances are not limitless.   There are three chances to pass the punctuation section and the software training.  There are two chances to pass the final.   If you have used up all three chances, there is still hope.  You can pay a fee to take the test.  Every retest after that point will incur a fee.  And we strongly advise you to be taking full advantage of all of the resources we’ve mentioned many times in this post – drop-ins, coaching sessions, and the Facebook group – as you continue to study. 

Also, please remember that you have lifetime access to the information you’ve gained access to so far.  We are sure there is a reason this career appealed to you.  It may just be that you need to take more time, take a break and come back to it later.  You can come back a couple months later.  You can come back 10 years later.  It’s always yours.  And after that time, you may have gained the knowledge and skills you need to pass these tests.   

“It’s fine to celebrate success but it is more important to heed the lessons of failure.”

– Bill Gates 

The faculty at Scoping International truly wish you success in your scoping career, and we offer as much support as we can.  We hope this post has encouraged you to work through your fear, face and take those tests, and to calmly approach each setback or failure as a chance to learn.   

We look forward to seeing you at our future drop-ins and in our Facebook group with all of your questions! 

WHAT MAKES SCOPING INTERNATIONAL DIFFERENT FROM OTHER ONLINE SCOPING COURSES

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So you’ve finally found a profession that you feel meets all of your requirements.  You’re a word nerd; you’ve always geeked out on legal dramas; you want the freedom to work wherever and whenever suits you; you want to earn a decent living being your own boss.  But which scoping training program should you choose? 

We want to show you what sets Scoping International apart and why you should choose us! 

You get the benefit of three instructors.  Here’s the thing, there are a wide variety of preferences in the court reporting industry.  We are the only online training course available that offers the benefit of multiple instructors.  Because there are three instructors who are actively working as scopists now, you get the most up-to-date and well-rounded education in scoping.  You learn about the different ways to do things in the industry, why they’re done differently, and gain the experience to find your ideal match in clients, ensuring success and satisfaction for both you as the scopist and for your future court reporting clients.  All three of the instructors have scoped for clients who live and work abroad and have or are living abroad themselves.  Each of us know how to get clients around the world and can teach you to do the same. 

In-depth and comprehensive training in grammar and software.  We believe that knowing how to spell correctly and punctuate the verbatim record is vital to being a good scopist, and we love the English language and are excited to teach you about the unique way we work with it in scoping.  But what really puts our scopists light years ahead of graduates from other programs is our in-depth and exclusive software training.  There are two reasons it is vital that a scopist know how to use the software:  Accuracy and profitability.  If you don’t know how to use the software completely and properly, you can create serious problems in the transcript and add hours of extra work for yourself, or worse, the court reporter.   And the software is a powerful tool that, when thoroughly understood, can help you to edit more accurately and more quickly.  And in this industry, speed is essential to profitability.  On average, our graduates are scoping 50% faster than graduates of other programs immediately upon graduation, helping them to earn more earlier on in their career.  

Lifetime access to the course.  As the industry changes, we adapt our content to keep up.  You can always come back to the course to get a refresher in grammar, software, finding clients, and editing tips. 

Our drop-in sessions.  We really believe this is one of the most valuable benefits to our course.  Every month, our students get free, live access to the instructors.  We answer any and all of your questions from grammar to formatting, addressing any uncertainties or insecurities you have as you enter your new career.  We also offer a breakout room to graduates where they can get one-on-one assistance from the instructors regarding all things business, how to get clients, any questions they have about client interactions, and tips for improving profitability. 

Private Facebook groups for students and graduates.  While this is a self-paced, online school, you’re by no means on your own.  Your fellow students and instructors are readily available to offer advice and support as you go through the course. 

Thorough and personalized marketing training.  Because you have multiple instructors, this is the only course that addresses the fact that there are different types of reporters and different types of scopists.  We teach you about the different reporters that are out there and help you learn what type of scopist you are, helping you to be confident and excited when getting your first court reporting clients. 

Need more convincing?  Book a time with Coralie, Heidi, or Rachel here:  hello@scopinginternational.com.  We are happy to answer any other questions you have as you consider making scoping your future career.  

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